LEGAL OFFICE PROCEDURES - CONVEYANCING

1.       Systems of Land Registration

1.1    Forms of land tenure

1.2      Land Title Offices in B. C.

1.3      Legal descriptions and parties’ descriptions

1.4      Methods of conveying interests in land

1.5      Offer to purchase and contract re sale

1.6      Terminology

2.      Initial Conveyancing Procedures

2.1    Open client files.

2.2    Receive and handle of contract of purchase and sale

2.3    Obtain tax and utility information

2.4    Verify legal descriptions

2.5    Order searches

3.      Conflict of Interest

3.1    Conflict of interest situations and retainer agreements

3.2    Correspondence to vendor

3.3    Correspondence to purchaser

4.       Existing Charges

4.1    Charges which must be discharged

4.2    Charges which are normally assumed

4.3    Charges which may be assumed

4.4    Effect the clearing and/or assuming of charges

5.       Mortgage Documents

5.1    Correspondence to and from mortgagors and mortgagees

5.2  Bank documents

5.3  Mortgage clauses

5.4   Format and content of Form B mortgages

6.      Statement of Adjustments

6.1    Obtaining balances owing

6.2  Adjusting taxes and utilities

6.3    Calculating credits and debits for new, assumed and discharged mortgages

6.4    Completing conveyance work sheet

6.5  Format and content of statement of adjustments

6.6    Balance sheets

7.       Registration in the Land Title Office

7.1      Documents required to transfer clear title property
7.2      Documents required when mortgage to be assumed or discharged
7.3      Format and content of Form A transfer
7.4      Property purchase tax return
7.5      Application for state of title certificate
7.6      Documents to effect registration
7.7      Pre- and post-registration procedures